One of the best methods of achieving this is through the use of contractions. I worry about the suggestion that contractions are sloppy. If writing out the word or phrase sounds stilted, I use a more natural sounding contraction.
People use contractions all the time in their everyday speech and it is important that you replicate that in your writing. A contraction is the combination of two words into a shortened form with the omission of some internal letters and the use of an apostrophe. I will continue to communicate with a warm, friendly tone, but I am sure I can find a way to do that without using so many contractions.
As I informed them that contractions are perfectly acceptable even in formal business prose, they resisted, clearly believing that breaking their rule makes them look bad in the eyes of their business community.
As basic as contractions are to the native reader, they add unnecessary complexity for the non-native reader. I do not want to communicate formally with you. Truly informal business writing is rare because even the most unscripted-sounding content has usually been revised—at least a little bit.
Jennifer Contractions in Writing: Remember, these are just guidelines—and exceptions are lurking around every corner of the Internet. Tina did not think so, but she was not sure. This article has no contractions, yet I hope both my tone and information has helped your business writing!
Does your organization allow for contractions? Why would writing in a more cumbersome, clunky way be more professional?
The head of an investment banking firm recently told me they discourage their in-house memorandum writers from using contractions. But, one can still be warm and engaging without contractions.
Your message or credibility is somehow diminished as too informal, breezy and unprofessional. This earnest professional group attending my business-writing class was also convinced that their audience expected formality in informational selling documents addressing big issues and big dollars, and that the formality signaled their professionalism.
If so, I avoid the contraction.Using Contractions in Business Writing is OK. Many business people believe using contractions in business writing is a big “no-no.” They think of contractions as a breach of formality, or as unprofessional, or sloppy.
When is it OK to use contractions in your writing? First, let’s talk about when. Tip #1: It’s now acceptable to write contractions in business writing.
Yes, this has changed in the last few years, and it may not be what was drilled into you at school or college. Contractions make the writing much more personal and friendly. When writing dialogue, it is generally more authentic if you use contractions.
People use contractions all the time in their everyday speech and it is important that you replicate that in your writing. If you are engaged in formal writing, I would suggest that you avoid using all contractions.
This includes cover letters, résumés, theses, essays, etc. Because the use of contractions seems more informal, you should avoid them in any instance in which you want to portray a professional, respected image.
However, as mentioned in “Are Contractions Okay in Business Writing?,” contractions should not be used in truly formal writing—this includes instructions that can impact safety and security: Do not heat this metal container in the microwave.
A contraction is a word or phrase that's (that has) been shortened by dropping one or more letters. In writing, an apostrophe takes the place of the missing letters. Contractions are commonly used in speech (or written dialogue), informal forms of writing, and where space is at a premium, such as in advertising.Download